Booking Procedures & Payment Information

Applications for Support and/or Exhibition must be made in writing with the booking form.

CONTRACTS & CONFIRMATION

SUPPORTERS

Once a Booking Form is received, a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment. Upon receipt of the Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items.  

EXHIBITORS

Once a signed Booking Form is received, a confirmation of exhibition will be e-mailed to you with an accompanying invoice.  

SUPPORT TERMS & CONDITIONS​​​​​​​

Terms and Conditions of Supporter will be included in the Supporter agreement as well.

INSERT AND DISPLAY MATERIALS

Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.  
​In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the "Pre-Advise" form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.  

PAYMENT METHODS


TERMS OF PAYMENT

60% upon receipt of the Sponsorship agreement and first invoice
40% by February 6th, 2017

​All payments must be received before the start date of the Meeting. Should the Exhibitor fail to complete payments prior to the commencement of the Meeting, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.  


​CANCELLATION / MODIFICATION POLICY

Cancellation or reduction of support items must be made in writing to the Industry and Liaison Sales Associate: Carolina Groenendal -cgroenendal@kenes.com

The organizers shall retain:

• 10% of the agreed package amount if the cancellation/ modification is made before January 20th, 2017 inclusive

• 50% of the agreed package amount if the cancellation/ modification is made between January 21st, 2017 – March 1st , 2017 inclusive

• 100% of the agreed package amount if the cancellation/ modification is made after March 2nd , 2017